According to the Data Protection Act, companies are required to securely delete personal data of customers, but also of employees. This requires a concept according to which the deletions can be carried out in compliance with the Data Protection Act. Since this often involves various applications and databases, a concept should be in place that defines the uniform and GDPR-compliant processes.
An essential component of the GDPR is the principle of data minimisation, according to which data should only be stored as long as it is necessary for the intended purpose. This results in the need for a deletion concept.
An important principle is storage limitation. This means that data should only be stored for as long as it is needed. A well thought-out deletion concept reduces the risk of data protection breaches. The less data there is, the lower the risk of misuse by unauthorised persons.
A clear deletion concept creates trust. Customers and users realise that their data is not being stored unnecessarily. Deleting superfluous data increases the efficiency of databases and storage systems and thus reduces costs. The concept must define which data is stored, for what purpose and for how long.
A deletion concept is not only a legal requirement, but also demonstrates responsible data management practice. It protects the privacy of the data subjects and helps to use resources more efficiently and reduce the risk of data breaches.
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